I know everyone out there has had one of those days when you know you just need to get something done. It's not that you don't want to write that blog, call that person, or run those reports, it's just you would rather be doing something else. It's not that those papers are more important than the other things on your desk, it's just that it needs to get done.
What is it that pushes you over that barrier where you say "Fine! I'll do it!" or "I just need to get it done!"?
Or more importantly what is it that keeps you from doing it in the first place?
There will always be those action items that you put off because you really don't want to do them. There are those action items you put off because you don't think they are that important. But what about those things that you don't really mind doing, you know are important but you just can't seem to find the time to get them done.
Can't find the time… It's not - not having the time. It is - not prioritizing your actions. It's choosing to get lost on the Cuyahoga County Library's Business Section instead of working on your blog. It's reading through e-mails instead of writing that quote, it's doing what's in front of you instead of what you need to do.
So how do you break that habit? Well you have to start with a list. A list of everything that needs done, a list of every action that needs done. Then you break that list down into manageable chunks, maybe customers, projects, sales, personal, business, etc. And then you prioritize that list. What needs to get done today? What needs to get done this week? Mark those items as your top priority.
Now make a daily list. Put your top priorities on the top of the list, but be realistic. If you have 5 big projects that are going to take you 5 hours each, your not going to get them all done on the first day. Pick your most important one and put that down form Monday, the second for Tuesday, etc. Now after your top priority jobs are on your list, look at the rest of your items and figure out what you can fit into your free time. 5 hours for project 1, 1 hour for e-mail, 2 hours to update your filing. That's an 8 hour day but add a few 5 or 10 minute tasks that you can fit in between transitions.
Now keep that list next to you and only do what's on the list, if you run out of things on your daily list, go back to your main list and add more. By the end of the week, your list of 100 action items will be cut in half, by the end of the next week you will say to yourself "why did I put that off in the first place?"
Thanks,
Natalie
www.morrismc.com